RestockRestockReplace the spreadsheet. Always up to date — you see what's low before it costs you a sale.
No training required. No complicated setup.
Add your inventory
Enter your items, set units and reorder points. Organise them into categories like Coffee Beans, Milk, Syrups, and Supplies.
| Item | Qty | Reorder at | Unit |
|---|---|---|---|
House Blend BeansCoffee Beans | 6Low | 10 | lbs |
Espresso RoastCoffee Beans | 22 | 8 | lbs |
Whole MilkMilk | 9 | 4 | gallons |
Vanilla SyrupSyrups | 2Low | 3 | bottles |
Paper Cups (12oz)Supplies | 120 | 50 | items |
Print the QR code
Generate a QR code and post it in your stockroom. Staff scan it to open the count form — no login, no app download.
Stockroom
Scan to count inventory
Print and post in your stockroom — staff scan and count from their phone
Review and act
Check the dashboard for low-stock alerts, see what's been consumed, and spot the biggest drops before they become a problem.
| Item | Current | Order | Urgency |
|---|---|---|---|
House Blend Beans2.5 lbs/day | 3 lbs | +10 lbs | 1 day |
Whole Milk1.8 gallons/day | 2 gallons | +8 gallons | Out today |
Vanilla Syrup0.9 bottles/day | 4 bottles | +6 bottles | 3 days |
Paper Cups (12oz)1.1 bags/day | 8 bags | +4 bags | 6 days |
Oat Milk0.6 gallons/day | 5 gallons | +3 gallons | 1 week |
Print a QR code and post it in the stockroom. Staff scan it, enter quantities on their phone, and flag anything that needs reordering — no app download, no login.
See 30-day consumption trends, low stock counts, and category breakdowns the moment you open the dashboard.
Connect Square and your sales feed into inventory as a running estimate. Not a replacement for counting — but a useful signal for beans and syrups between your weekly checks.
Square POS
Inventory sync
“I love that I can see when I need to reorder my inventory. This is so much better than using excell.”
Maryna
Inspired Coffee
“We run a volunteer team. No logins to manage is a game changer. Everyone can do it.”
Emma
Dwell Coffee
Start free. Upgrade when you need more.
Starter
Free forever. No credit card.
Enterprise
Unlimited locations.